Question

    How to Write an Email

While many people are accessible by email, sometimes it is difficult to determine how exactly to write an email to them. 1.

Write an appropriate subject line. The subject line should tell the recipient (接收者) immediately what the email is about. 2. Remember that your wording also has to be brief.

3. It is best to be more formal rather than informal, so when writing to someone you have never met or written to before, a “Dear Jane Smith” is appropriate. When addressing someone whom you are a little familiar with, a “Dr. Smith” is okay until they tell you to address them by their first name, in which case a simple “Jane” will be okay.

State your purpose at the beginning. Within the first two sentences of your email, your recipient should know exactly why you are writing to him. Sometimes an introduction may have to precede (先于) the sentence that states why you are writing and sometimes it has to follow.

Use appropriate language. You may be used to using informal language in certain social settings. 4. Even when dealing with colleagues or friends you are familiar with, do not immediately fall back on informal language.

Keep it simple. People may get dozens and even hundreds of emails a day. 5. In that way, they can save much of their time when reading emails.

A. Use proper greetings.

B. Express your ideas clearly.

C. Here are some tips for you to follow.

D. You should avoid spelling and grammar mistakes.

E. Be as specific as possible when writing the subject.

F. However, an email may not be the best place to use such language.

G. It is always easier for them if you keep your email as short and brief as possible.

Answer

1.C

2.E

3.A

4.F

5.G

【解析】

这是一篇说明文。文章的主题是如何写邮件。

1.根据第二段中Write an appropriate subject line.可知，下文介绍的是写邮件的建议。C. Here are some tips for you to follow. 这里有一些建议供您参考，引起下文。故选C。

2.根据第二段中Write an appropriate subject line.可知，第二段的主要大意是写合适的标题。且上一句The subject line should tell the recipient (接收者) immediately what the email is about. 标题应该让读者立刻了解邮件的主题。E. Be as specific as possible when writing the subject.写主题时尽可能的详细。承接上文，点明主题，故选E。

3.此空设在第三段段首，所以此句为本段的主旨句。根据第三段中a “Dear Jane Smith” is appropriate； a “Dr. Smith” is okay； in which case a simple “Jane” will be okay.等关键词可以判断出此段主要讲述了邮件开头的称呼。A. Use proper greetings. 使用适当的问候。对应主旨，故选A。

4.根据Use appropriate language.可知，第五段的主题是使用恰当的语言。上一句You may be used to using informal language in certain social settings. 你可能习惯了使用非正式语言。F. However, an email may not be the best place to use such language. 但是邮件不是使用这种语言的最佳地方。承接上文，点明主题，故选F。

5.根据Keep it simple.可知，本段主要内容为邮件简单化。G. It is always easier for them if you keep your email as short and brief as possible. 如果你的油价尽可能的简要，对于读者来说轻松地多。点明此段主题，故选G。